When do you apply?
You are eligible when you have X years of experience by July 1st of the year when the promotion would go into effect. So if you need 4 years to be promoted and will have 4 years as of June 23rd, 2018, you can apply in Fall 2017.
What about relevant full-time experience versus time in rank?
Relevant full-time experience will be considered, although this is handled on a case-by-case basis.
Other than time requirements what else is needed for promotion?
You may need to discuss funding with your supervisor before going up for promotion.
When do I need letters?
- Principal Research Faculty requires 3 external letters. Other candidates can get added letters from faculty or related peers but don’t have to have them.
- With CoC, there are 4 review letters that get written.
- 2 committee letters – peer committee and higher-level (ad hoc) CoC committee
- 2 administrators – unit director (usually college chair for RS) and Dean
- For candidates with more than 25% NO from the committee, a letter must be written specifying why the candidate is not qualified.
How do I get feedback on promotion?
At the end of the process, supervisors receive feedback from these letters and discuss promotion.
Should I put all of my unfunded proposals or other efforts that may not have panned out?
Make sure to document all your experience that you have – it may work in your favor! In many cases, the committee is looking to see if you are active in pursuing funding opportunities (for RSes) or working in areas that show initiative.
Why does the promotion process take a long time?
Ultimately promotions have to be approved at the institute level. Before this, the college has certain parameters that are used to ensure quality of submissions to the institute. Checks and balances and letter-writing take time, and committees take a long time to set up.
What are the salary increases associate with promotion?
- Supervisor has to write a memo to Dr. Cross (EVPR) justifying non-standard increases (salary increases are usually in the 6% to 10% range).
- Needs to have a justification as to why the added increase is needed.
- There is now a BOR cap on yearly increases at 14% since October 1, 2017.
- Can request more but it has to go up to chancellor
- This includes yearly merit increases which can be up to 4%
What happens if you get declined as a research faculty promotion?
You can go up for promotion each year you are eligible. While it is good to address areas mentioned by your supervisor in the “post-mortem” review, there is no penalty for failing to be promoted as there might be for tenure cases.